The objective of the digital transformation of the hiring process is to make the start of work at the new workplace easier for the employees and to ease their adaptation to the established company processes.
Most of the companies do not want to disappoint their clients at the “first contact”. Otherwise, the business relationship may end in a heartbeat. As many as 4 % of the employees said their first day at the new job was terrible.
22 % of the employee fluctuation happens over the first 45 days at the new job and 31 % of the employees leave the company over the first 6 months. Insufficient training is among the most frequent reason to leave.
We could name more and more surprising statistical data, but we believe this is sufficient to give you a general overview on how important employee onboarding is for any company.
After all, we have described all user onboarding advantages for companies in the previous article.
Let us come back to the nature of the blog and introduce 5 areas with the greatest impact of onboarding process digitalization:
1. Automated Documentation
In the era of automated tax and logistics systems, manual agreement drafting is like opening a keyless lock car with a key. It can be done, but it is totally useless and inefficient.
The same applies to collecting and filling in personal data for drafting the work agreements manually.
Moreover, manual filling in of forms is time demanding and a potential source of mistakes - in particular, if you have to prepare dozens of work agreements on a daily basis.
The agreement mistakes may result in late start of work of the employee and subsequent costs of the company, but may also cost you the employee, as he may take another offer.
Facilitating the hiring process via the online form will make the work of the HR department easier and provide a good job experience to the newcomers.
The “paper-free” approach allows filling in the personal data and sign the agreement faster on just one page. If you need to have the hard copy of the agreement, too, you can always print it.
2. Saving Money
The survey conducted by the company of Aberdeen in 2014 has shown that digitalization of the onboarding process saves time and money.
As you can deal with much bureaucracy without the employee being physically present, there is 1.6-times higher chance that the costs related to hiring a newcomer will be lower.
Onboarding digitalization saves money, but makes the administration processes faster, too. Onboarding may be integrated with the HR information system, as well as the payroll and ERP (enterprise resource planning) system.
3. Personal Approach
It may be weird to say digitalization results in personal approach. However, if you take away the burden of filling in forms off your employees, they will have more time for personal discussions on company processes and culture, work duties, or work efficiency.
Over the days of preparation and adaptation, your new employees may learn new specialized skills.
Thanks to user onboarding process digitalization, you can be sure that all your new employees will get the same information. The software guide uses a set order of steps.
In addition, if some of your newcomers fail to understand a section of their training right away, they can rewind the guide and go over it again at any point.
4. Providing Work Tools
42 % of the employees say that their employer failed to provide them with their basic work tools, like a desktop or laptop, on their first day of work.
With smaller companies, it is less likely this will happen, but at major companies and corporation, this unpleasant experience may result in lack of engagement.
Digital onboarding system is able to handle this quite simply: the HR department assigns tasks to individual employees who are responsible for the newcomers to receive all their work tools on the very first day of their employment.
This prevents excuses like “I could not do it, because I have not got the company cell phone/tablet/laptop, yet.”
5. Preparation and Training
According to the data on the website of HR Technologist, as many as 79 % of all employees admits they would have understood their job tasks better if they had undergone better training process.
One can say that in the long-term, the results of an employee are in direct relation to what you invest in him. If you underestimate the training of your newcomers, they may come over inexperienced or leave your company soon.
Remember that insufficient explaining of the job tasks to the employees is one of the most frequent reasons why newcomers leave their jobs in the first six months their employment.
Onboarding digitalization makes the training of newcomers easier, but also serves as a tool to educate your employees remotely.
Thus, you are able to prepare them for their job related tasks even before they show up at your company on their first day at work.
We hope the advantages of digital user onboarding will convince you to join the 1/3 of Slovak companies which are planning to go digital this year.
If you need help at facilitating the user onboarding process and making it efficient, you can use our YesElf onboarding platform. Try it for free. :)